Legal
Privacy Policy
How Professional Match SRL collects, uses and protects your personal data, in accordance with Regulation (EU) 2016/679 (GDPR). Last updated: 3 November 2026.
1. Who we are
The controller of your personal data is Professional Match SRL, with its registered office at Str. Cerbului nr. 17, Braศov, Romania, registration number 41613908, Trade Register no. J2019002861081 (โProfessional Matchโ, โweโ, โusโ).
For any question about your personal data, you can contact us at office@head-hunting.ro or by phone at +40 723 188 550.
2. What personal data we collect
Depending on how you interact with us, we may process:
- Contact form and enquiries: name, company name, e-mail address, phone number and the content of your message.
- Candidates: the information in your CV and professional profile (contact details, education, employment history, skills, achievements), information you share during interviews, assessment notes, your career expectations and, where you choose to complete it, the results of the personality questionnaire.
- Company clients: name, position and business contact details of the people we work with, and information about the roles you ask us to recruit for.
- Website use: technical data such as IP address, browser type and the pages visited, collected through cookies as described in section 9.
3. Why we use your data and on what legal basis
- To answer your enquiries and prepare proposals โ on the basis of steps taken at your request prior to entering into a contract (Art. 6(1)(b) GDPR) and our legitimate interest in responding to business requests (Art. 6(1)(f)).
- To provide recruitment, selection and candidate services โ on the basis of the contract with you or your company (Art. 6(1)(b)) and, for candidates, your consent (Art. 6(1)(a)).
- To present your profile to a potential employer โ only with your prior agreement for the specific position.
- To comply with legal obligations, such as accounting and tax requirements (Art. 6(1)(c)).
- To operate and improve the website โ strictly necessary cookies on the basis of our legitimate interest; all other cookies only with your consent.
We do not use your personal data for automated decision-making or profiling that produces legal effects concerning you. The personality profile is used only as a complement to the interview and the professional assessment.
4. Who we share your data with
- Client companies โ candidate profiles, assessment results and personality profiles are shared only with the company recruiting for a position you have agreed to be presented for.
- Service providers that support our activity (website hosting, e-mail, IT and accounting services), acting on our instructions and bound by confidentiality.
- Public authorities, where we are required to do so by law.
We do not sell your personal data.
5. Transfers outside the EU/EEA
We process personal data mainly within the European Union / European Economic Area. Where a transfer outside the EU/EEA is necessary (for example, for an international recruitment project), it will take place only with appropriate safeguards, such as an adequacy decision of the European Commission or standard contractual clauses, and, where required, with your consent.
6. How long we keep your data
- Enquiries via the contact form: for as long as necessary to answer your request and, if no cooperation follows, for up to 2 years.
- Candidate data: for the duration of the recruitment process and, with your consent, in our database for up to 3 years after our last contact, so that we can inform you about suitable opportunities. You may ask us to delete your data at any time.
- Contractual and accounting documents: for the period required by Romanian law.
7. Your rights
Under the GDPR you have the right to:
- access your personal data and receive a copy of it;
- request the correction of inaccurate or incomplete data;
- request the deletion of your data;
- request the restriction of processing;
- object to processing based on our legitimate interest;
- receive your data in a structured, commonly used format (data portability);
- withdraw your consent at any time, without affecting the lawfulness of processing carried out before the withdrawal.
To exercise these rights, write to us at office@head-hunting.ro. We will respond within one month of receiving your request.
You also have the right to lodge a complaint with the Romanian supervisory authority โ Autoritatea Naศionalฤ de Supraveghere a Prelucrฤrii Datelor cu Caracter Personal (ANSPDCP), www.dataprotection.ro.
8. How we protect your data
We apply appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse. Access to candidate and client information is limited to the people who need it to deliver our services.
9. Cookies
Our website uses strictly necessary cookies, which are required for the site to function. Functional, analytics or marketing cookies are used only if you accept them in the cookie banner displayed on your first visit. You can change or withdraw your choice at any time using the cookie settings icon at the bottom of the page.
10. Changes to this policy
We may update this Privacy Policy from time to time. The current version is always available on this page, with the date of the last update shown at the top.